New Employee Guide
Welcome to the Stockton University family! We are excited to have you joining our community. Please use the resources in this Employee Guide to help you navigate through the transition of becoming a full-fledged employee.
New Hire To-Do List
Register your vehicle by going to Virtual parking permit registration. Please note that an email will be sent out to all employees in late July with a link on how to reister your vehicle for the 2019-2020 academic year
Questions about any of the links below should be directed to the Office of Institutional Diversity & Equity.
- Ethics Obligations for State Employees
- State Ethic's Committee Plain Language Guide
- Annual Ethics Training link: must be completed within 30 days of hire
Make sure you click on the correct ethics training module:
State Employee Training Module for Staff/Non-faculty; OR
College and University Faculty Training Module for Faculty
New Jersey State code of Ethics requires all employees to complete print, sign and send the Outside Activity Questionnaire to your Dean/Director and Vice President for approval. Return signed forms to the Office of Institutional Diversity & Equity (L-214)
Please note that the Outside Activity Questionaire must be completed within seven days of hire
Submit all benefit paperwork to HR (J115) by the date discussed during orientation
New Hire Orientation
New Faculty Orientation
Please note that new faculty also need to participate in New Hire Orientation. The Office of Human Resources will contact all new faculty to schedule this date.
This Employee Guide contains only general guidelines and information. It is an electronic guide replacing the printed version of the employee handbook. It is not intended to be comprehensive or to address all possible applications of, or exceptions to, the general policies and procedures described. For that reason, if you have any questions concerning eligibility for a particular benefit, or the applicability of a policy or practice to you, you should address your specific questions to the Office of Human Resources. Neither this guide nor any other University document confers any right, either expressed or implied, to remain in the University's employ. Nor does it guarantee any fixed terms or conditions of employment. Your employment mayb be terminated pursuant to applicable University policies and procedures or Union contract. If you are an employee on contract, the University may elect not to renew your contract, with or without cause, upon expiration of the contract. No supervisor or other representative of Stockton University (except the President) has the authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the above.
Some of the subjects described in this guide are covered in detail in official policy and procedure documents. You should refer to these documents for specific information, since this guide only briefly summarizes those benefits. Please note that the terms of the State Health Benefits/Retirement Plans and their written insurance policies are controlling.
The procedures, practices, policies, and benefits described here may be modified or discontinued from time to time. Every attempt will be made to inform you of any changes as they occur. However, it is your responsibility to keep current of all University policies and procedures. It is your responsibility to review University policies and procedures in detail and to request any clarification needed from your supervisor or the Office of Human Resources. Violation of University policies or procedures may result in disciplinary action, including termination of employment.
Founded in 1969 as a public, four-year college within the New Jersey system of higher education, Stockton University offers more than 40 undergraduate degree programs as well as 14 advanced degree programs, seven educational endorsement programs, seven certificate and preparation programs, and a vast array of minors.
Stockton's guiding principle is students first; vision and strategy follow. Please visit the Mission, Vision and Values page to learn more.
Strategic planning is essential to ensure that we remain faithful to our University's
mission, goals, and practices, while meeting the needs of the people and communities
we serve. The Institutional Strategic Plan addresses six key areas of focus:
- Inclusive Student Success
- Diversity and Inclusion
- Teaching and Learning
- Strategic Enrollment Management
- Financial Sustainability
- Campus Community, Communication, and Shared Governance
The Additional Locations page provides an overview and link to information on all of Stockton's additional locations across south Jersey. The Maps and Directions page provides driving directions to all locations, an interactive Campus map, options for public transportation as well as parking and transportation information.
Stockton is dedicated to the dissemination of knowledge, the pursuit of truth, the development of students, and the general well-being of society. The Campus Conduct Code contains essential principles that promote civil and respectful behavior that are fundamental to a realization of these goals. These principles are expressed through five values: integrity, community, social justice, respect, and responsibility.
The Campus Conduct Code governs the conduct of all administrators, faculty, staff, and other employees, students, and all visitors, guests, and licensess and invitees while such persons are on the University campus or in University-owned or University-controlled facilities
Human Resources Policies & Procedures
- Tuition Assistance and Tuition Waiver for Employees
- Tuition Waivers for Spouses, Dependents, Couples in a Civil Union and Domestic Partners
- Tuition Exchange Program
- Office Hours, Work Week, Lunch Period, Breaks and Emergency Closing
- Executive and Management Hours of Work
- Performance Evaluations
- Managerial Employee Appointments
- Unclassified Staff and Faculty – terms of appointment
- Managerial Employee Appointments
- Performance Evaluation for Classified Employees
- Promotions (Classified Employees)
Additional University Performance Evaluation Policies & Procedures
- Job Posting (Classified Employees)
- Pre-employment Reference and Background Checks
- Recruitment and Selection of Classified Employees
- Part-time employment of Staff Members
- Working Test Period (Classified Employees)
Additional University Recruiting, Hiring & Employment Procedures
- University Whistleblower Policy
- Agreements Resulting from Collective Negotiations
- Employees Who Are Candidates For Public Office
- Drug and Alcohol Free Workplace
Institutional Diversity and Equity Policies & Information
Stockton University is committed to providing every University employee and prospective University employee with a work environment free from prohibited discrimination or harassment. The Policy Prohibiting Discrimination in the Workplace lays out exactly what behaviors and actions are prohibited, what the procedures are for filing a complaint, and all details related to the policy.
The Title IX of the Education amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.
The University is committed to providing an environment free from discrimination on the basis of sex. Stockton provides many resources to students, faculty, and staff to address concerns relating to discrimination on the basis of sex, which includes sexual misconduct.
The Clery Act requires institutions to report crimes that happen on, near, and immediately adjacent to campus. Every year the Stockton Police Department publishes an annual security report that includes three previous years of crime statistics. Under the Clery Act some employees are designated Campus Security Authorities (CSA) and will receive annual additional training on when and how to report all crimes reported to them.
In compliance with the New Jersey Law against Discrimination N.J.S.A. 10:5-3 et seq. and the Federal Americans with Disabilities Act (ADA) 42 U.S.C.; §1211 (8), it is the policy of Stockton University to ensure equal employment opportunities for qualified applicants and employees with disabilities and to provide reasonable accommodation for qualified individuals with a disability who are employees or applicants for employment. Every reasonable effort will be made to accommodate properly documented special needs.
- Disability, Accessibility, and Reasonable Accommodations Policy
- Accessibility and Reasonable Accommodation Information (Coming soon)
In accordance with the regulations of the New Jersey State Ethics Commission, it is public policy in New Jersey that the conduct of public officials and employees maintain the respect and confidence of the public. Please review the links below to understand the New Jersey State Ethics Code and state employees' responsibilities under the code.
Employee-Related Policies & Procedures
The Stockton University Policy and Procedures Webpage is the official source for policies and procedures, serving as a readily accessible repository for the Stockton community. The site is regularly updated as new policies and procedures are issued or current policies and procedures are revised.
We encourage faculty, staff, students, and all members of the Stockton community to become familiar with the university’s policies and procedures to enrich understanding of the institution’s expectations and improve overall productivity.
The Department of Risk Management/ Environment/Health/Safety serves Stockton University by eliminating and/or reducing risk to our most valuable resources, our students, visitors, employees, community, and property. The Department’s purpose is to integrate risk management into University governance and operations to engage a harmonized approach.
On this page you will find information on Right to Know (RTK), the Hazard Communication Standard/Globally Harmonized System (HCS/GHS), Bloodborne Pathogens programs, the University's policy and procedure for the protection of minors, as well as additional safety programs and trainings that may be required depending on your job role.
Authorized use of and access to the University's computing and communication facilities is intended and permitted solely to support the legitimate educational, administrative and mission‐centered programs of the institution.
We encourage faculty, staff, students, and all members of the Stockton community to become familiar with the university’s Computing and Communication Technology Access and Use Policy and Acceptable Usage Standards of Computing and Communication Technology Procedure to enrich your understanding of the institution’s expectations.
The Family Educational Rights and Privacy Act (FERPA) of 1974 (the Buckley Amendment) insures students of the right to privacy in their educational records and establishes the right of students to inspect and review their records and to initiate grievance proceedings to correct inaccuracies. Students are also assured of the right to file complaints with the FERPA Office of the United States Department of Education concerning alleged failures by Stockton to comply with the Act. As an employee of Stockton, it is your responsibility to protect the confidentiality of our students' educational records and upholding their right to privacy.
Upon Hire, employees whose positions are represented by unions will be offered the opportunity to opt into affiliated unions and asked to sign an authorization for union deductions form. This allows the Payroll Office to deduct union dues from your biweekly paycheck. For more information please visit our Labor relations page
Benefits & Pensions
Helpful Campus Resources
You can find all-gender bathrooms in the following locations on main campus. You can also find up-to-date infromation on the Women's, Gender & Sexuality Center page:
* Lower L-Wing (across from the Art Gallery)
*Campus Center Theater (across from the Information Desk)
* Lower F-Wing
* Big Blue, 1st Floor (all-gender locker room)
- The Lactation Information page includes information on locations of on-campus lactation rooms, how to access to the secured lactation rooms, and on-campus and online lactation resources.
Pet Sanitation for Service Animals
- Please use the locations listed below and review the Service Animal and Emotional Support Animal Policy and Emotional Support Animal Procedure to familiarize yourself with them.
Pet Sanitation station locations on the Galloway Campus:
- Between D & E wings
- Between housing 2 & 3 by the farthest gazebo from the TRLC
- Between G & I wings
- Next to N wing by Lakeside Lane
Pet Sanitation station location on the Atlantic City Campus:
- On Ventnor Ave alongside the parking lot by the charging stations
All vehicles parked in Stockton parking lots must have a virtual parking permit. Permits are free of charge. Once you have a Z number (employee ID#) go to the Parking & Transportation home page for full details on parking regulations and to register your vehicle/s.
It is a rare occurrence for the University to close due to weather conditions. However,
during times of adverse weather conditions or other emergencies, it is your responsibility
to listen for emergency broadcast announcements. In the event of a reported emergency closing of the University, all essential employees are to report to work as scheduled. Employees
have been notified of their status in accordance with union contracts or by their
supervisor based on institutional priority.
The fastest and easiest way to receive notification of any closings or delays is to opt-in to the Stockton University Emergency Text Messaging system which select campus administrators use to send urgent text messages to subscribers' cell phones in the event of an emergency. To subscribe to this service login to goStockton portal, click on the Employee tab and under the Personal Information box you will see a link that says Update Emergency Text Message Contacts. Click on that link to subscribe up to three cell phone numbers to the system.
The Office of Information Technology Services (ITS) provides services in the following major functional areas: Academic Computing, Administrative Computing, End-User Training and Support, Communications and Networking, and Systems Administration and Operation. on their page you can find information on the Acceptable Use Standards, Banner 9 support, training tips and more.
StockTalk is an e-mail discussion forum for Stockton employees. Employees may leave or rejoin the list at any time. Instructions for leaving and rejoining the list can be found on the Stocktalk page
University Relations & Marketing (URM) is committed to supporting University staff and faculty in producing high quality, thorough content in support of Stockton's mission. URM offers a variety of services, including: Graphic Production, Marketing Content Consultation, Marketing and Advertising, News and Media Relations, and much more. visit their page to learn more about URM and its services.
The ombuds officer role is a safe, neutral, confidential, and informal resource available to all members of the Stockton community. An ombuds officer is a highly trained, third party selected by an institution, such as a university, to resolve employee complaints/disputes within the institution’s community in an informal manner that is consistent with alternative dispute resolution best practices. The ombuds officer listens to your concerns, clarifies procedures, discusses options, and, when requested, may act as an intermediary.
Stockton University Police Department is dedicated to developing partnerships with the community they serve, including students, staff, and faculty in order to enhance the goal of providing quality higher education in a safe and secure atmosphere. Visit their page to learn more about the Stockton University Police Department
Universities can be complex places. Misunderstandings and conflicts can and will occur from time to time. Therefore, when looking to resolve a conflict, the university provides employees with the following resources:
Other Campus Resources & Services
The Deer Oaks Employee Assistance Program (EAP) is a free service provided for full-time employees and all members of their household by Stockton University. This program offers a wide variety of counseling, referral, and consultation services, which are all designed to assist employees and their family in resolving work/life issues in order to live happier, healthier, more balanced lives. These services are completely confidential and can be easily accessed by calling the toll-free Helpline listed below.
The State Employee Discount page offers information on how to obtain discounts to different vendors who offer lower rates to New Jersey State employees. Please note these discounts are only for state classified and civil service employees.
- Once a month an email is sent to all faculty and staff with monthly offers for Broadway shows, Sports and Entertainment discounts.
- Every employee will receive a 10% discount at the Stockton Bookstore when the employee ID is presented prior to the transaction.
As an employee of Stockton University, you are eligible to apply for NJM Personal Lines Insurance. This is an exclusive benefit offered by Stockton University because of its membership with the New Jersey Business and Industry Association. Once a month an email is sent to all faculty and staff with information regarding the time and location of NJM Insurance representatives.
- Every employee will receive a discounted rate of $18 to any of the programs offered at the Stockton Performing Arts Center PAC. When purchasing a ticket, present your ID for the discounted rate.
The Athletics and Recreation page is the best resource to find up-to-date information on sporting events, facility hours and fitness class schedules.
We stand at the ready to assist you with all of your new hire and HR needs and questions.
- Click here to view the full list of HR staff including notes on who can help you with what
- Or, call us at 609-652-4384
- Or stop by our suite in J-115
We look forward to getting you what you need, answering your questions, and/or connecting you with the HR/Payroll team member that can best help you.