Use of Time and Attendance

Overtime & Compensatory Time Eligibility

Hours worked and eligible leave types may vary based on job and employee types.  This page serves as a resource for understanding and navigating those differences.

Some classified employees work 35 hours and others work 40 hours.  Additionally, some classified employees may have NE or NL in their titles.  Use the links below to understand what this means and how comp time and overtime eligibility works for each.

 Faculty: Not eligible for overtime or compensatory time.

AFT Professionals:  Not eligible for overtime. Can receive compensatory time on an hour for hour basis.

In accordance with the Fair Labor Standards Act there is no overtime eligibility for management level positions.

Management employees are entitled to compensatory time for work performed on the following State holidays ONLY:  President's Day, Good Friday, Columbus Day, Election Day, and Veteran's Day.  No compensatory time can be earned for working on a Saturday or Sunday.  Compensatory time earned by managers must be used within the same calendar year from the time it is earned.

University Hours

In instances where there is an inclement weather situation, non-essential employees may elect to utilize the appropriate leave time if they do not feel they can make it into work.  Appropriate leave is vacation, administrative leave, or comp.  Such leave time shall be liberally granted during inclement weather situations.

When the university closes for entire day and non-essential employees are not required to report to work, such employees will be paid for that day and will not be charged leave time for that day or portion of that day.  Non-essential employees on leave or had requested leave (pre-approved Vacation, Administrative Leave, Sick, FMLA, Furlough, Comp day, etc.), for all or part of the day, shall not have their leave re-credited or adjusted and will be charged with whatever leave time that was originally requested.  Non-essential employees who do report to work, or who work beyond the early release time (until their normal ending time), will not receive additional time off or payment of overtime unless specifically allowed under the employee's negotiations unit agreement.

In the event of a declared late opening, the University will announce what time the campus will be open.  Non-essential employees who have a start time prior to the late opening time will be allowed that additional time to arrive at work and shall report to work at the announced time.  If those non-essential employees who do not report to work that day, they will be charged a full day of appropriate leave time.  For non-essential employees who have a normal start time after the late opening time, they will not be afforded additional time to report to work and should report at their normal start time.

In the event of an early closing and release of non-essential employees, non-essential employees who did not report to work that day will be charged a full day of appropriate leave

11/7/2018 Memo about 2018 Holiday Closing:

On behalf of the President and in recognition of the upcoming holidays, I am pleased to announce an early closing of administrative offices on Wednesday, November 21, 2018 at 1:00 p.m. for the Thanksgiving holiday.  Any classes scheduled on this date are to remain in session.  The University will also be closed the Friday after Thanksgiving, November 23rd. Vacation, administrative time, compensatory time or unpaid furlough time should be used for that day.

The University will also be closed December 24, 2018 – January 1, 2019. Other than December 25th and January 1st which are holidays, vacation, administrative time, compensatory time or unpaid furlough time must be used during this time period.

If you have exhausted your time and wish to come to work for all or part of this time, please contact Karen Tierney in the Office of Human Resources at x4255, who will work with your supervisor to determine if there is an appropriate assignment so that we can accommodate your request.

The University will reopen on Wednesday, January 2, 2019.

Please let me know if you have questions.

Susan Davenport

Executive Vice President and Chief of Staff

10/16/2018 Memo about Summer Hours 2019:

Dear Colleagues,

On behalf of the President, I am pleased to announce that the summer work schedule will begin the week of May 13, 2019 and continue through the week of August 12, 2019.  I am sending this message earlier than usual as there are some important differences to the schedule for next summer. Please review carefully.

With the goal of providing better service to our campus community, we will pilot a scheduling strategy that allows the University to remain open on Fridays.  While we will still offer the option of a 4 day work week in most departments, the University will remain open on Fridays. 

To facilitate this, managers will work with their employees to create a schedule that provides coverage for their office Monday through Friday throughout the summer.  Factors such as seniority at the University will be strongly considered in making scheduling decisions. Please note that this new schedule represents a pilot program for the University.  Stockton shall reserve the right to change, modify and/or cancel this program should it find that there is an inability to provide adequate office coverage, or if there is an urgent business need and/or a disruption of normal operations and services.

The hours of operation for the University will be Monday through Friday, 8:00 a.m. to 5:15 p.m.  Any departments needing an exception to these hours, should present a proposal to their Divisional Vice President of an acceptable accommodation only after they have worked together to find a creative solution.

Employees in a fixed 35 hour work week will have three options:

  1. Continue the same 5 day work schedule and hours that you work during the academic year.
  2. Work Monday through Thursday with an 8 ¾ hour day, 8:00 a.m. to 5:15 p.m. with a ½ hour lunch break.
  3. Work Tuesday through Friday with an 8 ¾ hour day, 8:00 a.m. to 5:15 p.m. with a ½ hour lunch break.

 Employees in a fixed 40 hour workweek also have multiple options.

  1. Continue the same 5 day work schedule and hours that you work during the academic year.
  2. Work Monday through Thursday with a 10-hour day and a ½ lunch break.  Most 40 hour dayshift employees will follow a 6:00 a.m. to 4:30 p.m. schedule. 
  3. Work Tuesday through Friday with a 10-hour day and a ½ lunch break. Most 40 hour dayshift employees will follow a 6:00 a.m. to 4:30 p.m. schedule.

CWA Employees in NE or NL status are required to work a minimum of 8 ¾ hours each day, exclusive of a lunch break, if they choose to work a 4 day week.  In all cases, breaks will be taken in accordance with the negotiated agreements.

Sick, vacation and administrative leave for those on the 4 day work week will be charged according to the number of hours you work each day.  For CWA-NL and all other 35 hour work week employees, 8 ¾ hours per day will be charged.  For 40 hour work week employees, 10 hours per day will be charged.

Monday, May 27, 2019 is a State holiday, and the University will be closed in observance of Memorial Day.  The University will follow a normal academic year work schedule for that week (open May 28, 29, 30 and 31) and not have a flex schedule option.  Additionally, the University will be closed on Thursday, July 4, 2019 in observance of the holiday.  The University will follow a normal academic year work schedule for that week (open July 1, 2, 3, and 5) and not have a flex schedule option.  

If you have questions regarding the summer work schedule, please contact the Office of Human Resources.

Thank you for your cooperation as we work together to continue the 4 day work week next summer. 

Susan Davenport

Executive Vice President and Chief of Staff

Three additional resources that may be helpful:

Need Assistance? 

  • Click here to view the full list of HR staff including notes on who can help you with what.
  • Or, call us at 609-652-4384
  • Or, stop by our suite in J-115

We look forward to getting you what you need, answering your questions, and/or connecting you with the HR team member that can best help you.