Use of Time and Attendance

Hours worked and eligible leave types may vary based on job and employee types.  This page serves as a resource for understanding and navigating those differences.

University Hours

In instances where there is an inclement weather situation, non-essential employees may elect to utilize the appropriate leave time if they do not feel they can make it into work.  Appropriate leave is vacation, administrative leave, or comp.  Such leave time shall be liberally granted during inclement weather situations.

When the university closes for entire day and non-essential employees are not required to report to work, such employees will be paid for that day and will not be charged leave time for that day or portion of that day.  Non-essential employees on leave or had requested leave (pre-approved Vacation, Administrative Leave, Sick, FMLA, Furlough, Comp day, etc.), for all or part of the day, shall not have their leave re-credited or adjusted and will be charged with whatever leave time that was originally requested.  Non-essential employees who do report to work, or who work beyond the early release time (until their normal ending time), will not receive additional time off or payment of overtime unless specifically allowed under the employee's negotiations unit agreement.

In the event of a declared late opening, the University will announce what time the campus will be open.  Non-essential employees who have a start time prior to the late opening time will be allowed that additional time to arrive at work and shall report to work at the announced time.  If those non-essential employees who do not report to work that day, they will be charged a full day of appropriate leave time.  For non-essential employees who have a normal start time after the late opening time, they will not be afforded additional time to report to work and should report at their normal start time.

In the event of an early closing and release of non-essential employees, non-essential employees who did not report to work that day will be charged a full day of appropriate leave.

10/05/2021 Email about 2021 Holiday Closing:

On behalf of the President,  I am very pleased to announce an early closing of administrative offices on Wednesday, November 24, 2021 at 1:00 p.m. for the Thanksgiving holiday.  Any classes scheduled on this date are to remain in session.  The University will also be closed the Friday after Thanksgiving, November 26th. For this year only, staff are not required to use accrued leave for this day.

In addition, the University will be closed from Friday, December 24, 2021 through Sunday, January 2, 2022. Again, for this year only, staff are not required to use accrued leave for this time period.

The University will reopen on Monday, January 3rd, 2022.

Please reach out to Lawrence Fox, Director of Human Resources, if you have questions.

Thanks so much.

Susan Davenport
Executive Vice President and Chief of Staff

03/04/2022 email about 2022 Summer Hours:

On behalf of the President, I am pleased to announce the resumption of Stockton’s summer work schedulebeginning Monday, May 23, 2022 and continuing through Friday, August 19, 2022

Under the summer work schedule, departments and offices are open five days a week, and managers coordinate schedules with their staff to ensure sufficient coverage. Decisions about individual schedules are based on several factors, including seniority.

The University reserves the right to change, modify or cancel the summer work schedule for issues including an inability to provide adequate office coverage, a change in State health and safety directives, or an urgent business need and/or a disruption of normal operations and services.  

The hours of operation for the University from May 23rd through August 19th will be Monday through Friday, 8:00 a.m. to 5:15 p.m. Department heads seeking an exception to these hours for their area should reach a consensus with their team before submitting a request to their Divisional Executive. Monday, May 30 (Memorial Day), Friday, June 17 (Juneteenth - observed), and Monday, July 4 (Independence Day) are State holidays, and the University will be closed.  The University will follow a normal academic year work schedule (8:30 a.m. – 5:00 p.m.), for the balance of weekdays during those weeks and there will not be a summer schedule option for those weeks

Employees in a fixed 35-hour work week will have two options (subject to approval by their department head): 

  1. Continue the same 5-day work schedule and hours that you work during the academic year.
  2. Work 4 days with a 8 ¾-hour day and a ½ hour lunch break. Most employees will work 8:00 a.m. to 5:15 p.m.

Employees in a fixed 40-hour workweek also have two options (subject to approval by their department head):

  1. Continue the same 5-day work schedule and hours that you work during the academic year.
  2. Work 4 days with a 10-hour day and a ½ hour lunch break.  Most 40-hour dayshift employees will follow a 6:00 a.m. to 4:30 p.m. work schedule. 

Sick, vacation and administrative leave for those on the 4-day work week will be charged according to the number of hours the employee works each day.  For 35-hour work week employees, 8 ¾ hours per day will be charged.  For 40-hour work week employees, 10 hours per day will be charged.

If you have questions regarding the summer work schedule, please contact Mamta Patel, Associate Vice President for Human Resources at x6488. 

Thank you for your cooperation as we work together to provide excellent service to our campus community. 

 

Susan Davenport

Executive Vice President and Chief of Staff

Stockton University

609-652-4521

susan.davenport@stockton.edu

Excerpt from 6/2022 email about Fall 2022 Flexible Work Week Pilot:

As a pilot program, the University will extend the existing summer four-day work schedule throughout the Fall 2022 semester.  All employees, in consultation with their managers and divisional executives, will have the option to work a four-day work week schedule, with an extended workday as we do in the summer. 

Please note that all departments and offices will continue to be open five days a week, and managers must coordinate schedules with their staff to ensure sufficient coverage.  There will be no remote work option.

We will also permit offices to extend hours of operation with employees reporting later in the morning and then providing services later in the day.  In addition, employees will be permitted to continue to work a traditional five-day work week with normal hours. 

Late in the Fall, we will assess the pilot program’s effectiveness to determine if it can be implemented on an on-going basis.  Our significant experience making this work during summer semesters suggests that this pilot program can translate to a successful long-term initiative.

Accrual & Usage of Time by Employee Classification

Additional Time & Attendance Resources:

Need Assistance? 

  • Click here to view the full list of HR staff including notes on who can help you with what.
  • Or, call us at 609-652-4384
  • Or, stop by our suite in J-115

We look forward to getting you what you need, answering your questions, and/or connecting you with the HR team member that can best help you.