Onboarding

Manager & Department Onboarding for New Employees

Onboarding pic

New employees are a tremendous asset to the Stockton University community. The University’s employees are our most critical investment in achieving our vision, mission, and goals. Long term retention of any new employee starts at recruitment. This website was designed with the ultimate goal of ensuring that new employees will have a clear path to productivity leading to success in the workplace.

Once an offer of hire is accepted the new employee receives three emails:

The first email will welcome the new employee to Stockton University and includes the following two links:

Link #1: New employee is asked to log onto their PageUp account to review and complete all of the onboarding documents, including payroll forms and acknowledgment of receipt of certain policies and procedures.
Link #2: New employee is asked to complete section 1 of the electronic I-9.

The second email will be sent from Stockton's background check vendor which includes a background check questionnaire. This is the start of the background check process and must be completed by the new employee

The third email will invite the new employee to their assigned New Hire Orientation date.

Managers/Department Checklist for new Employees

Onboarding Stages

Now that you have your new employee hired with a planned start date, you want to foster their (and your) success. Use the Manager & Department Checklist for New Employees to ensure that you have all of the needed elements to help get your employee off to the best possible start.

This checklist is broken down into the following sections:

Tasks to complete prior to the employee's first day
Tasks to complete on the employee's first full day of work
Tasks to complete on the employee's first month, etc.

Note that not all items on the list are applicable to every employee, please skip non-relevant tasks.

Orientation/Training resources

During New Hire Orientation all employees are introduced to the mission of the University, how the University is organized, as well as basic expectations for all University employees. In addition, it is important to have a department and role specific orientation/training for your new employees as this process can help them grasp department processes and get better acquainted with their job role in a timely manner.

The following resources have been created to help you in building training, orientation activities and schedules for your new employee with the ultimate goal of ensuring that they will have a clear path to productivity.

Sample Communication Emails

The links listed below are sample emails departments can utilize when welcoming the new employee as well as communicating the addition of a new employee to the department.

Sample Communication Welcoming New Employee

Sample Communication to Department Announcing New Employee

Best Practices and Additional Resources

This section is a repository of best pratices and resources made available to you for welcoming new employees. The resources below provide guidance for welcoming your new employee, how to successfullly incorporate your new employee into the department, as well as best practices.

Buddy System

Research shows that providing a new employee with a buddy will help reduce the initial confusion and uncertainty faced by all new employees. A buddy also supports the manager by allowing them to focus on job-specific issue as well as help the employee feel welcome and affirm their decision to join the department and University.

In addition, a buddy is a team member who partners with a new or transferring employee during their first 3-6 months on the job. They offer advice, resources, and guidance regarding the day-to-day aspects of working in the department and at Stockton. Below you can find more information on how to utilize a buddy system and sample communication.

Every New Employee Needs an Onboarding "Buddy"

This article published by the Harvard Business Review provides readers with a comprehensive breakdown of the benefits of having an onboarding buddy.

Learn More

SHRM New Employee Onboarding Guide

This article provides guidance for welcoming your new employee as well as providing ideas for the first day of work, first couple months, up to the sixth month mark.

Learn More