Student Clubs & Organizations
Each year student Clubs and Organizations host a variety of cultural, educational, and social programs designed to enhance
the university experience. Student clubs and organizations should use the resources
below when planning and scheduling events. Additional tips from the Office of Student
Development can be found on the Resources for Student Leaders page.
Student Club & Organizations: Get access to request space in three easy steps!
You must be an active officer of a recognized club / organization.
Sign up on the roster of your club / organization in Osprey Hub.
Complete the annual required training. Click here to Enroll on Blackboard now! Be sure to click the gray arrow under ESCCO and click Enroll.
Course NAME:
ESCCO: 20-21 Student Clubs & Organizations - Process for Event Facility/Support Requests
(Keyword search for contains "student club")
Please log into 25Live to activate your account and begin searching for space availability. Your account will be modified within 3 business days to give access to the Event Form function, enabling you to submit requests.
Your Stockton credentials are your log in. Your account will be active through May 2020 as long as you remain an active member in Osprey Hub. If you have any questions, contact event.services@stockton.edu.
Please note: Student clubs and organizations will not be able to submit a request earlier than 3 days in advance through the 25Live Event Form. If you need immediate assistance, please contact the Office of Student Development or your advisor.
Planning Your Event
Before planning your event, please be familiar with Student Development COVID-19 Guidelines and Specific Considerations
Once you are eligible and you submit an online request, The Office of Event Services
and Campus Center Operations handles the space reservation and schedules the support
services including room setup, audio-visual equipment, and other needs. Note: Requests for use of Athletic facilities may require more advance notice.
Catering
To order refreshments, linens, or flowers for your event, you must receive approval
from your Student Development Advisor.
Once you receive the necessary approvals, contact the Chartwells catering department
at stockton.catertrax.com, email catering@stockton.edu, or call 609-652-4772.
Galloway Campus must use Chartwells for all catering needs. Off campus locations,
such as Atlantic City, Hammonton, Manahawkin, and Woodbine, have the option to use
Chartwells or register an external vendor.
Publicity
After all approvals for the facility, equipment, and refreshments are made, you may begin the publicity campaign for your event. Consider publicizing your event using the following venues:
A listing of daily and upcoming events is linked directly from the Stockton homepage. With approval of space, your event is automatically entered into the University's event database and posted on the "Today's Events" web calendar. Searches can be conducted by date, building, event type and group type. Information can be viewed in a daily, weekly, and monthly format. Know that private events and meetings can be omitted from the web calendar. Simply indicate that the event is not open to the public on your online request form in 25Live. Once your event is approved, you may submit a personalized image or logo with your event listing by submitting the Web Calendar & TV/LED Request Form.
Information related to announcements and upcoming events can be posted on the television monitors by submitting the Web Calendar & TV/LED Request Form. Requests may be submitted up to one week prior to the airing start date for the message. If you would like to have your message personalized with your chosen image or logo, please follow the directions included on the form. Student groups wishing to post information must have the signature of a Student Development Advisor. The Office of Event Services and Campus Center Operations reserves the right to edit messages as needed.
