Student Clubs & Organizations

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Each year student Clubs and Organizations host a variety of cultural, educational, and social programs designed to enhance the university experience. Student clubs and organizations should use the resources below when planning and scheduling events.

Student Club & Organizations: Get access to request space in three easy steps!

You must be an active officer of a recognized club / organization. The Blackboard course is currently closed. You must self-enroll into the Blackboard Course titled ESCCO 22-23 Student Clubs & Organization - Process for Event Facility/Support Requests when it reopens in August.

Sign up on the roster of your club / organization in Osprey Hub.

 Complete the annual required training. Use this link to Enroll on Blackboard now! Be sure to click the gray arrow under the Course ID title and click Enroll.

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To enroll in the course named:
ESCCO Student Clubs & Organizations - Process for Event Facility/Support Requests

Please log into 25Live to activate your account and begin searching for space availability. Your account will be modified within 3 business days to give access to the Event Form function, enabling you to submit requests.

Your Stockton credentials are your log in. Your account will be active through May 2022 as long as you remain an active member in Osprey Hub. If you have any questions, contact event.services@stockton.edu.

 Please note: Student clubs and organizations will not be able to submit a request earlier than 3 days in advance through the 25Live Event Form. If you need immediate assistance or experience a delay in your account activation, please contact the Office of Student Development.

Planning Your Event 

Before planning your event, please be familiar with Student Development COVID-19 Guidelines and Specific Considerations

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Once you are eligible and you submit an online request, The Office of Event Services and Campus Center Operations handles the space reservation and schedules the support services including room setup, audio-visual equipment, and other needs. Note: Requests for use of Athletic facilities may require more advance notice.

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To order refreshments, linens, or flowers for your event, you must receive approval from your Student Development Advisor.
Once you receive the necessary approvals, contact the Chartwells catering department at stockton.catertrax.com, email catering@stockton.edu, or call 609-652-4772.

Galloway Campus must use Chartwells for all catering needs. Off campus locations, such as Atlantic City, Hammonton, Manahawkin, and Woodbine, have the option to use Chartwells or register an external vendor.

Publicity

After all approvals for the facility, equipment, and refreshments are made, you may begin the publicity campaign for your event. Consider publicizing your event using the following venues:

A listing of daily and upcoming events is linked directly from the Stockton homepage. With approval of space, your event is automatically entered into the University's event database and posted on the "Today's Events" web calendar. Searches can be conducted by date, building, event type and group type. Information can be viewed in a daily, weekly, and monthly format. Know that private events and meetings can be omitted from the web calendar. Simply indicate that the event is not open to the public on your online request form in 25Live. Once your event is approved, you may submit a personalized image or logo with your event listing by submitting the Web Calendar & TV/LED Request Form.

Information related to announcements and upcoming events can be posted on the television monitors by submitting the Web Calendar & TV/LED Request Form. Requests may be submitted  up to one week prior to the airing start date for the message. If you would like to have your message personalized with your chosen image or logo, please follow the directions included on the form. Student groups wishing to post information must have approval from a Student Development Advisor. The Office of Event Services and Campus Center Operations reserves the right to edit messages as needed.

The LED message signs, which are located at both of the University's entrances on Vera King Farris Drive, have been installed to communicate information related to emergencies, parking lots, and upcoming institutional events that may attract large groups. The LED Sign Message can be requested using the Web Calendar & TV/LED Request Form. Student groups wishing to post information must have approval from a Student Development Advisor. The Office of Event Services and Campus Center Operations reserves the right to edit messages as needed.
Advertisements to be posted on the kiosks must be approved by a Student Development Advisor and submitted to the Office of Event Services and Campus Center Operations for distribution. 18 copies are needed. The Office of Event Services and Campus Center Operations will stamp and post the flyers at the approved locations. These temporary flyers for events are permitted with restrictions as outlined in the Student Manual for Organizations.
Advertisements to be posted in residential areas must be approved by a Student Development Advisor and submitted to the Office of Event Services and Campus Center Operations for distribution. 90 copies are needed. Residential areas include the Townsend Residential Life Center, the Lodge @ Lakeside, the Housing IV Commons Building, and the bulletin boards located in the Residence Halls and Apartment Complexes.
Published weekly during the school year, The ARGO seeks to inform the Stockton community about news, sports, entertainment, and events on and around campus. The ARGO is a student-produced newspaper and is not an official publication of Stockton University. To receive price information and to place an ad in The ARGO, please call (609) 652-4560 or e-mail stocktonargo@gmail.com.
Those wishing to publicize an event on the student organization SSTV channel 14 should provide information to School of Arts and Humanities, located in K-150, or call (609) 652-4505. For information on public service announcements through WLFR Radio 97.1, please contact the station directly at (609) 652-4780.
The University's Public Relations Coordinator serves as a contact between the University and the local media. A Student Development Advisor will work with the Public Relations Coordinator through the University Relations & Marketing if local newspaper, radio, or television publicity is appropriate.

 

For questions about accessibility or to request an accommodation, please contact the Office of Event Services and Campus Center Operations at 609.652.4878 or event.services@stockton.edu at least 5 business days in advance of your participation or visit.
For more information, visit the Disability, Accessibility and Accommodation webpage.