International Travel


International Travel Update

Effective immediately, and until further notice, the University has suspended international travel for students, faculty and staff that is led, coordinated and/or funded by the University.

The Chrome River Requests for University-funded international travel will not been reviewed or approved until further notice. 

For other travel plans, the University recommends students, faculty and staff follow the recommendations of the Centers for Disease Control and Prevention (CDC) travel guidance.

For more details on the Coronavirus, please refer to Stockton's Coronavirus Information page. For questions about Stockton's response measures, contact Campus Public Safety, at 609-652-4762 or publicsafety@stockton.edu.

 

 

Procedures

The Office of Global Engagement works in conjunction with the Office of Risk Management to verify all international travel, occurring under the auspices of Stockton University. Approval of international travel is granted by the Dean/Director, Provost, President and Travel Office.

Please self-identify and follow the outlined travel verification procedure below:

For international travel, you need to attach the following items to your Chrome River request for travel pre-approval: 

  • Obtain Dean/Director’s approval for international travel
  • Complete the Emergency Contact & Permission Form and attach it to your Chrome River request
  • Check the State Department's Travel Advisories for your destination country
    • If it shows as Level 1 or Level 2, please save that webpage as a PDF document and attach it to your Chrome River
    • If it shows as Level 3 or Level 4, please complete the Heightened Risk Waiver Form, and Faculty/Staff Justification Form, and attach them to your Chrome River for review and pre-approval
    • No faculty-led study abroad program will be allowed to Level 3 or Level 4 destinations   
  • Submit a copy of Passport face page (optional, but highly recommended)
  • Itinerary - Airline information
  • Itinerary - Hotel information 
  • Any additional backup such as conference information, or other relevant materials
  • Obtain Dean/Director’s approval for international travel
  • Complete the Emergency Contact & Permission Form
  • Complete the Travel Waiver
  • Check the State Department's Travel Advisories for your destination country
    • If it shows as Level 1 or Level 2, please save this page as a PDF document and attach it to your Chrome River
    • If it shows as Level 3 or Level 4, your request will not be approved
  • Submit a copy of Passport face page (optional, but highly recommended)
  • Itinerary - Airline information
  • Itinerary - Hotel information 
  • Any additional backup such as conference information, or other relevant materials
  • Complete the Emergency Contact & Permission Form
  • Complete the Non-Stockton travel waiver
  • Check the State Department's Travel Advisories for your destination country
    • If it shows as Level 1 or Level 2, please save this page as a PDF document and attach it to your Chrome River
    • If it shows as Level 3 or Level 4, your request will not be approved.
  • Submit a copy of Passport face page (optional, but highly recommended)
  • Itinerary - Airline information
  • Itinerary - Hotel information 
  • Any additional backup such as conference information, or other relevant materials

Additional Important Information Pertaining to Safety Abroad

You may visit the Risk Management & Environment/Health/Safety webpage to receive more health and safety information while traveling abroad.

Current contracted insurance provider resources:

GeoBlue(for outbound travels)

Approval of International Travel: 

  1. Create a pre-approval in Chrome River – add transportation, hotel, meals, registration etc. refer to Stockton's Travel website
  2. Upload all backup documents to the front page of your pre-approval
  3. Chrome will automatically assign a number to your pre-approval (use last 6 digits) for tracking purposes
  4. All approvals will be obtained, via email, from your Budget Unit Manager and Provost
  5. Once approvals have been completed, you will receive an approval email 
  6. The Request For Approval For Attendance At Events must be filled out for each event and forwarded to IDE (Office of Diversity and Equity) for approval
  7. If you need assistance you can find a video and instructions on Stockton's Travel website