Pre-Approval Process & Forms
Guidelines & Training
The University Pcard Guideline will provide information for use of the Pcard.
Completing Action Items in BOA Works
A Chrome River pre-approval report must be submitted for ALL Chartwells requests.
Approving Transactions in WORKS
How to Check Your Available Balance
If you have questions, please contact Mary Hughes.
Plant Purchase Request Form must be submitted and approved prior to using the Pcard for the following purchases:
- All departments - Any tool purchased requires a pre-purchase request (not required for replacement parts such as bits, blades, batteries, etc.)
- Transaction total of $1000 or more - Repair Shop, Grounds Shop, Plumbing Shop, Fleet Service, Paint Shop, Custodial and Environmental/Health/Safety
- Transaction total of $2000 or more - HVAC, Lock Shop, Carpenter Shop, Central Stores and Electric Shop
When reconciling transactions in BOA Works, please attach the approval in addition to your receipt(s).
Tax Exemption: Stockton University is an agency of the State of New Jersey. Therefore, we are exempt from state sales/use tax. Please remember to receive your merchandise exempt from tax. If tax is charged, contact the vendor for credit of the tax. Please visit the Tax Compliance webpage for forms and addtional information.
International travel notification: to prevent issues with the use of the credit card on international trips, it is requested to contact Bank of America for notification with dates of travel and destination, you may be requested to provide account specifics for proof of accountholder. International travel typically requires the PIN.
BOA fraud number for international travel notification: 866-500-8262
Disputed charges: Disputes must be reported to Bank of America within 60 days of the original transaction or the charge will stand. As reported by BOA, a vendor is aware of this timeframe and may stall until after the 60 days. If you have an issue, please contact the vendor immediately and allow the vendor to rectify the problem. However, we must be vigilant if an issue occurs with your order to prevent the passing of 60 days.
For information on the Pcard program, contact: email@example.com
Pcards are available for pick up from Administration and Finance. Please see the reception area staff, located at the N-wing main entrance area, between the hours of 9AM to 4PM.
In the event of a lost/stolen card contact Bank of America immediately
Bank of America Customer Service Phone: 888.449.2273 open 24 hours
Bank of America Report Fraud: Phone: 866.500.8262 open 24 hours