PCard
Pre-Approval Process & Forms
Campus Community,
We have been tasked with carefully reviewing our budgets and reducing our expenses due to the financial impact of the COVID-19 pandemic.
Effective immediately and until further notice, Divisional Executives/Cabinet members will assume oversight of all spending, including purchases made with University Pcards. Therefore, pre-approval will be required for all Pcard purchases. The link to the Pre-Approval form is below:
Department Pre-Purchase Approval Online form
How to Complete the Pre-Purchase Approval Form
Pcard Approval Process Flowchart
The Pcard application link is below:
The form accessed below is the Pcard distribution form that is completed and signed when the Pcard is disbursed. It is attached for your reference
Guidelines & Training
The University Pcard guideline will provide information for use of the Pcard.
Using your Pcard for Chartwells services and expenses.
Training document for Accountholders
Approving Transactions in WORKS
If you have questions, please contact Mary Hughes.
Plant
Plant Purchase Request Form is to be used for submission of prior to use of the Pcard; once the form is completed and submitted an email notification with the information posted will be sent automatically to John Fritsch.
Once you receive approval for the purchase; place the order. It is recommended this approval be posted as a document in WORKS.
Plant Grid review for handling of transactions
Plant Guideline is a resource for information on use of the Pcard program for Plant.
Training document on Template accountholder for WORKS
Account Information
Tax Exemption: Stockton University is an agency of the State of New Jersey. Therefore, we are exempt from state sales/use tax. Please remember to receive your merchandise exempt from tax, if tax is charged, contact the vendor for credit of the tax.
Tax exemption letter on Stockton University letterhead
International travel notification: to prevent issues with the use of the credit card on international trips, it is requested to contact Bank of America for notification with dates of travel and destination, you may be requested to provide account specifics for proof of accountholder. International travel typically requires the PIN number
BOA fraud number for international travel notification: 866-500-8262
Disputed charges: Disputes must be reported to Bank of America within 60 days of the original transaction or the charge will stand. As reported by BOA a vendor is aware of this timeframe and may stall until after the 60 days. If you have an issue, please contact the vendor immediately and allow the vendor to rectify the problem. However, we must be vigilant if an issue occurs with your order to prevent the passing of 60 days.
Contact Us
For information on the Pcard program contact: Mary Hughes; or Regina Rosenello
Pcards are available for pick up from Administration and Finance, please see the reception area staff between the hours of 8AM to 4PM location: N-Wing main entrance area.
If you need to order a card, the application is located under the forms tab
In the event of a lost/stolen card contact Bank of America immediately
Bank of America Customer Service Phone: 888.449.2273 open 24 hours
Bank of America Report Fraud: Phone: 866.500.8262 open 24 hours
